• EDI MAPPING SPECIFICATIONS


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    • Abstract: EDI MAPPING SPECIFICATIONS4010 VICSSeptember 6, 2007 Revision Mapping RevisionsThis listing highlights the major changes in EDI Mapping Specifications. As you page through this document,

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EDI MAPPING SPECIFICATIONS
4010 VICS
September 6, 2007 Revision
Mapping Revisions
This listing highlights the major changes in EDI Mapping Specifications. As you page through this document,
you will notice text that is printed in a red font. This is to help you identify all the changes or additions from the
previous version. Often overlooked requirements or information have also been highlighted in bold type. For
details on previous revisions, please go to the last page of this document.
September 6, 2007 Mapping Revisions
Section Page Revision Check off
All All Formatting changes
Deleted store listing, please refer to page 59 of the SFA Vendor
Standards Manual for complete store listing.
3 Updated contact list
Revised 09/6/2007 Section: Implementation
www.saksincorporated.com Page: 1
EDI Implementation
OUR COMPANY STRATEGY
To increase our efficiency, SFA has implemented a system to transmit business documents and information
using electronic data interchange (EDI). EDI is a paperless electronic transmission system, which dispenses
with documentary or paper formalities.
This section of our FLOW standards was developed to assist you in quickly and efficiently establishing an EDI
partnership with us. We have developed our EDI program to conform to industry standards, eliminating the
need for you to develop specialized systems for SFA.
We fully support the Voluntary Interindustry Commerce Standards (VICS) and adhere to the standard.
To qualify for an EDI partnership, you must be 100% UPC marked and provide us access to your UPC
catalog on Inovis.
EDI is a requirement of doing business with SFA. Our vendors are expected to comply and to contact us to
start testing. Refer to the Contact List section for numbers to call. An expense offset fee will be assessed to
any vendor who cannot comply with this standard. (See the Floor Ready section of the Expense Offsets in our
SFAE Vendor Standards Manual.)
VENDOR PARTNER RESPONSIBILITIES
Our vendor partners are required to adhere to all UCC and VICS standards for EDI. Their transmissions are
required to be timely and accurate.
Revised 09/6/2007 Section: Implementation
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Telephone Contacts / Addresses
Saks Fifth Avenue Enterprises EDI
12 East 49th Street
16th Floor
New York, NY 10017
Fax: 212-940-5717
EDI Manager Rohan Fenton 212-451-3602 [email protected]
EDI Analyst Michelle Dias 212-451-3548 [email protected]
SFAE Vendor Sarah Polworth 212-940-5589 [email protected]
Relations Director
Third Party Networks
SFA currently sends and receives VICS documents via Inovis . You may send or receive documents over the
Inovis network or through an interconnect between your existing network and the Inovis network. To obtain
mailbox access on the Inovis network, please contact Inovis.
1(877) 4INOVIS
SFA accesses the network for pickup and delivery on a daily basis.
Trading Partner ID’s
Saks Fifth Avenue is an Inovis VAN customer.
• Please route all EDI transactions to Inovis / HAMAIL.
• The abbreviation for Saks Fifth Avenue Enterprises is SKS.
• Our trading partner ID’s by document:
Saks Fifth Ave. and Off 5th - except 810 Invoicing Saks Fifth Ave. and Off 5th– 810 Invoicing only
QUALIFIER / ID: 850 & 997 01/006989867 QUALIFIER / ID: 12/4142785783
QUALIFIER / ID: 855, 856, 997 12/6092785376
QUALIFIER / ID: 852 & 997 12/6092785362
Revised 09/6/2007 Section: Implementation
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Transmission Costs
We would like to establish the partnership based on mutually beneficial objectives. Therefore, in most cases,
SFA and your company share the transmission costs. Your company pays the cost of sending your documents
to your third party network and receiving your SFA documents from the Inovis network. SFA pays the cost of
receiving your documents from the Inovis network and sending our generated documents to the network.
Please ensure this arrangement is established prior to contacting EDI for testing.
There may be situations where a vendor will be asked to support additional costs for a specific document.
Mapping Standards
Non Standard Data
SFA adheres to the VICS standards as specified in the Retail Industry Conventions and Implementation
Guidelines for Electronic Data Interchange. Any transaction set sent to SFA that does not conform to these
guidelines will be rejected.
Trading Partners ID's
SFA will place our Trading Partner ID found on page 3 in the Sender ID field for all documents we send
you. We will use the same Sender ID in the ISA and GS segments.
You may use your DUNS number (qualifier 01), COMM ID (08), or Telephone number (12). This designator
must be placed in the Sender ID field for all documents sent to SFA
For documents we send you, we will place your Sender ID in the Receiver ID field. We will place the ID
representing SFA in the Sender ID field.
For documents that you send SFA, we require our group ID in the Receiver ID field. You will use the same
Receiver ID in the ISA and GS segments.
Revised 09/6/2007 Section: Implementation
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Implementation Procedures
1. If you have not already done so, contact your network provider and set up SFA Trading Partnerships.
Because we require Functional Acknowledgments for all documents exchanged, you will want to set up
both to send and receive.
2. SFAE EDI contact coordinates and executes the testing process.
3. Test Documents:
a) All test documents sent to SFA should have a "T" in the ISA15 data element. SFA cannot
guarantee that test documents sent in with a "P" will be tested.
b) All test documents sent from SFA will have a "T" in the ISA15 data element.
c) Once you have completed testing and have verified the results, all documents should contain a "P"
for production in the data element ISA15.
d) If you are receiving production documents, verify that they are marked with a “P” in the ISA15.
Return a production Functional Acknowledgement.
4. General flow of testing:
a) Upon receipt of the mapping specifications, vendor must contact the EDI Office to initiate testing.
b) For 850 and 852 documents, SFA sends a test document at the vendor's request.
• Upon receipt of the test, the vendor sends a Functional Acknowledgment (997).
• The vendor contacts the EDI Office for test verification.
• The vendor is put into production or testing continues as needed.
c) For 810, 855, and 856 documents, the vendor notifies the EDI Office a test is being sent.
• Upon receipt of the test, SFA will communicate test results.
• The vendor is put into production or testing continues as needed.
Transactions
Saks Inc. Op Div / Document 810 850 852 855 856 997
Saks Fifth Avenue Enterprises 4010 4010 4010 4010 4010 4010
Saks Fifth Avenue
Off 5th
Saks Direct
Deadline for VICS 4010 Compliance
SFA no longer supports EDI partnerships on any version older than VICS 4010. Vendors who do not comply:
• will not be able to trade EDI documents with SFA and
• will be subject to EDI non-compliance offset fees.
Revised 09/6/2007 Section: Implementation
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GS1-128 Format
Saks Inc. prefers an SSCC-18 (GS1) label using subset C and printed using 20 Mil. This results in a barcode
that is just over 3” wide and 1.25” tall. The actual label size should be 4” X 6”. The shipping bar code label
must be placed on the longest side of the carton on the lower right hand side. Apply one GS1-128 label per
carton. Do not apply the same barcode number to multiple cartons in a shipment.
Ship From ⇒ Zone A Zone B
⇐ Ship To
⇐ Carrier Information (If
Carrier Routing Bar- Zone C Zone D available)
code ⇒
PO#, Dept. # ⇒ Zone E
⇐ Three digit store #
Store Bar Code ⇒ Zone G Zone H
Data on Label MUST MATCH 856
GS1/EAN-128 Bar- Adv Ship Notice/Manifest
code ⇒ Zone I
= Not required SAKS FIFTH AVENUE
Vendor Nme
100 Vendor Road Hickory Ridge Dist. Center
500 Hickory Drive
GS1-128 Shipping Container Label Town, NY 12345
Aberdeen, MD 21001
Format and Sample
(Actual Size 4” x 6”)
NOTE:
All required SFA purchase order and store
numbers on labels must be clearly separated
from and at least as large as, any vendor
internal processing numbers on the GS1-128. 001
Industry Standards References
GS1-128 Labeling GS1 US
“Application Standard for Shipping Container Codes.”
1-800-543-8137
Revised 09/6/2007 Section: Implementation
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GS1-128 LABEL PLACEMENT GUIDELINES
LABEL PLACEMENT FOR CARTONS
6 INCHES OR MORE IN HEIGHT
BAR CODE MUST FIT WITHIN THIS RECTANGULAR DIMENSION
TOP
SIDE
FRONT
Barcode must be:
1.38 inches
12.00 inches
10.62 inches
• Oriented in a “picket fence” format as shown.
• 12” maximum height from bottom of carton.
• 1.38” minimum height/side from carton bottom.
• Carton “side” is defined as longest side of
CONVEYOR
LABEL PLACEMENT FOR CARTONS
LESS THAN 6 INCHES IN HEIGHT
BAR CODE MUST FIT WITHIN THIS RECTANGULAR DIMENSION
Barcode must be:
• Oriented in a “ladder” format
as shown on top of carton.
• 1 inch from edge of carton
• Alternative: Place label on FRONT
carton side ensuring SSCC-18
TOP
barcode is minimum 1.38”
from carton bottom. Wrap
excess over top of carton.
SIDE
NOTE: Do not
affix the GS1-128
label over the
FRONT
taped seams of
SIDE the shipping
carton.
CONVEYOR
Apply one GS1-128 label per carton. Do not apply the same barcode number to multiple cartons in a
shipment. Per the GS1 US “Once assigned to a shipping container, an SSCC number shall not be used to
identify another shipping container for a minimum of 12 months from the time it is shipped to a trading partner.”
Revised 09/6/2007 Section: Implementation
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Invoice (810)
4010 VICS
CONTROL SEGMENT
ISA Interchange Control Header
ISA01 ‘00’
ISA02 Must be Blank
ISA03 ‘00’
ISA04 Must be Blank
ISA05 Interchange ID Qualifier
ISA06 Interchange Sender ID
ISA07 Interchange ID Qualifier
ISA08 Interchange Receiver ID
ISA09 Interchange Date (YYMMDD)
ISA10 Interchange Time (HHMM)
ISA11 ‘U’
ISA12 Interchange Control Version Number
ISA13 Interchange Control Number (Sequential)
ISA14 ‘0’
ISA15 Test Indicator (‘T’=Test ‘P’=Production)
ISA16 Sub-element Separator ‘>’
GS Functional Group Header
GS01 ‘IN’ (Invoice Information)
GS02 Application Sender Code
GS03 Application Receivers Code
GS04 Group Date (CCYYMMDD)
GS05 Group Time (HHMM)
GS06 Group Control Number (same as GE02)
GS07 ‘X’
GS08 Version (example: ‘004010VICS’)
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Invoice (810)
4010 VICS
HEADER
ST Transaction Set Header
ST01 ‘810’
ST02 Transaction Set Control Number (same as SE02)
BIG Beginning Segment for Invoice
BIG01 Invoice Date (CCYYMMDD)
BIG02 Invoice Number (SFA passes 10 digits to A/P)
BIG04 Purchase Order Number
REF Reference Number
REF01 ‘DP’
REF02 SFA department number (3 digit)
N1 Name
N101 ‘ST’ (Ship to) (Distribution Center)
N103 ‘92’
N104 SFA DC Number
N1 Name
N101 ‘RI’ (Remit To)
N103 ‘1’ (Dun and Bradstreet Number)
N104 Remit to Duns
N1 Name
N101 ‘BY’ (Buying Party)
N103 ‘92’
N104 SFA Store Number
ITD Terms of Sale
ITD01 ‘01’ (Basic)
‘05’ (Discount Not Applicable)
‘08’ (Basic Discount Offered)
‘12’ (10 days after EOM)
ITD02 ‘2’ (Delivery Date)
ITD03 Terms Discount Percent
ITD05 Terms Discount Days Due
ITD07 Terms Net Days (Required if ITD01 = ‘01’)
or
ITD13 Day of the Month
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Invoice (810)
4010 VICS
DTM Date/Time Reference
DTM01 ‘011’ (Date Shipped)
DTM02 Date (CCYYMMDD)
FOB F.O.B. Related Instructions
FOB01 ‘CC’ (Collect)
‘PP’ (Prepaid by Seller)
FOB06 ‘AC’ (City and State)
FOB07 City and State
DETAIL
IT1 Baseline Item Detail
IT102 Quantity Invoiced
IT103 ‘EA’ (Unit of Measure)
IT104 Unit Cost
IT105 ‘QT’ (Quoted)
IT106, IT108 ‘UP’
‘EN’
IT107, IT109 UPC Code (12 digits)
EAN Code (13 digits)
PID Product/Item Description
PID01 ‘F’ (Free Form)
PID02 ‘08’ (Product)
PID05 Product Description
SUMMARY
TDS Total Monetary Value Summary
TDS01 Total Invoice Amount (Including charges, less allowances)
TDS02 Amount Subject to Terms Discount
Note: Invoice amount upon which the discount may be earned. This element is required if
the Amount Subject to Terms is not equal to the Total Invoice Amount.
Revised 09/06/2007 Section: 4010 VICS
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Invoice (810)
4010 VICS
CAD Carrier Detail
CAD05 Carrier Name
CAD07 ‘BM’ (Bill of Lading)
or
‘CN’ (Tracking Number)
CAD08 Bill of Lading or Tracking Number
SAC Service, Promotion, Allowance, Charge Information
SAC01 ‘A’ (Allowance)
‘C’ (Charge)
SAC02 Service, Promotion, Allowance, or Charge Code
(per VICS standard data element 1300)
SAC03 ‘VI’
SAC04 ‘TC’
SAC05 Dollar Value of Allowance or Charge
SAC06 Allowance/Charge Percent Qualifier
SAC07 Percent
SAC12 ‘02’ (Off Invoice)
SAC15 Reason for Allowance
ISS Invoice Shipment Summary
ISS01 Number of Cartons Shipped
ISS02 Unit of Measure (CA, CN, or CT)
ISS03 Weight
ISS04 Unit of Measure
CTT Transaction Totals
CTT01 Number of IT1 segments in transmission
SE Transaction Set Trailer
SE01 Number of Included Segments
SE02 Transaction Set Control Number (same as ST02)
CONTROL SEGMENT
GE Functional Group Trailer
GE01 Number of Transaction Sets Included
GE02 Group Control Number (same as GS06)
IEA Interchange Control Trailer
IEA01 Number of included Functional Groups
IEA02 Interchange Control Number
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Electronic Purchase Order (850)
4010 VICS
CONTROL SEGMENT
ISA Interchange Control Header
ISA01 ‘00’
ISA02 Must be Blank
ISA03 ‘00’
ISA04 Must be Blank
ISA05 Interchange ID Qualifier
ISA06 Interchange Sender ID
ISA07 Interchange ID Qualifier
ISA08 Interchange Receiver ID
ISA09 Interchange Date (YYMMDD)
ISA10 Interchange Time (HHMM)
ISA11 ‘U’
ISA12 Interchange Control Version Number
ISA13 Interchange Control Number (Sequential)
ISA14 ‘0’
ISA15 Test Indicator (‘T’=Test ‘P’=Production)
ISA16 Sub-element Separator ‘>’
GS Functional Group Header
GS01 ‘PO’ (Purchase Order Transaction)
GS02 Application Sender Code
GS03 Application Receivers Code
GS04 Group Date (CCYYMMDD)
GS05 Group Time (HHMM)
GS06 Group Control Number (same as GE02)
GS07 ‘X’
GS08 Version (example: ‘004010VICS’)
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Electronic Purchase Order (850)
4010 VICS
HEADER
ST Transaction Set Header
ST01 ‘850’
ST02 Transaction Set Control Number (same as SE02)
BEG Beginning Segment for PO
BEG01 ‘00’ (Original)
‘07’ (Duplicate)
BEG02 ‘SA’ (Stand Alone Order)
BEG03 Purchase Order Number
BEG05 Purchase Order Date (CCYYMMDD)
REF Reference Number
REF01 ‘DP’ (Department Number)
REF02 SFA department number (3 digits)
Note: SFA purchase orders cannot cross Department Numbers.
REF Reference Number
REF01 ‘IA’ (Internal Vendor Number)
REF02 SFA vendor number (5 digits)
ITD Terms of Sale
ITD01 ‘01’ (Basic)
‘02’ (End of Month)
‘08’ (Basic Discount)
‘12’ (10 Days After EOM)
ITD02 ‘2’ (Delivery Date)
ITD03 Terms Discount Percent
ITD05 Terms Discount Days Due
ITD07 Terms Net Days (Required if ITD01 = ‘01’)
or
ITD13 Day of the Month
Revised 09/06/2007 Section: 4010 VICS
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Electronic Purchase Order (850)
4010 VICS
DTM Date/Time Reference
DTM01 ‘010’ (Requested Ship)
‘001’ (Cancel After)
DTM02 Date (CCYYMMDD)
DETAIL
PO1 PO Baseline Item Data
PO101 Line Item Number (Sequential-- begin with 1)
PO102 Quantity Ordered
PO103 ‘EA’ (Unit of Measure)
PO104 Unit Cost
PO105 ‘QT’ (Quoted)
PO106 ‘UP’ (UPC number to follow)
‘EN’ (European Article Number)
PO107 UPC Code (12 digits)
EAN Code (13 digits)
CTP Pricing Information
CTP01 ‘RS’ (Resale)
CTP02 ‘RES’ (Retail price)
CTP03 Unit price
CTP04 Quantity
CTP05 ‘EA’
CTP Pricing Information (Off 5th Only)
CTP01 ‘RS’ (Resale)
CTP02 ‘MSR’ (Manufacturer’s Suggested Retail)
CTP03 Unit price
CTP04 Quantity
CTP05 ‘EA’
Revised 09/06/2007 Section: 4010 VICS
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Electronic Purchase Order (850)
4010 VICS
SDQ Destination Quantity
SDQ01 ‘EA’ (Unit of measure)
SDQ02 ‘92’ (Assigned by Buyer)
SDQ03 SFA Internal Store Number (See Store Listings)
SDQ04 Quantity
Note: The Store number and Quantity pairs may be repeated 10 times within the SDQ
segment. Multiple SDQ segments may be sent.
SUMMARY
CTT Transaction Totals
CTT01 Number of PO1 segments in transmission
SE Transaction Set Trailer
SE01 Number of Included Segments
SE02 Transaction Set Control Number (same as ST02)
CONTROL SEGMENT
GE Functional Group Trailer
GE01 Number of Transaction Sets Included
GE02 Group Control Number (same as GS06)
IEA Interchange Control Trailer
IEA01 Number of included Functional Groups
IEA02 Interchange Control Number
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Product Activity Data (852)
4010 VICS
CONTROL SEGMENT
ISA Interchange Control Header
ISA01 ‘00’
ISA02 Must be Blank
ISA03 ‘00’
ISA04 Must be Blank
ISA05 Interchange ID Qualifier
ISA06 Interchange Sender ID
ISA07 Interchange ID Qualifier
ISA08 Interchange Receiver ID
ISA09 Interchange Date (YYMMDD)
ISA10 Interchange Time (HHMM)
ISA11 ‘U’
ISA12 Interchange Control Version Number
ISA13 Interchange Control Number (Sequential)
ISA14 ‘0’
ISA15 Test Indicator (‘T’=Test ‘P’=Production)
ISA16 Sub-element Separator ‘>’
GS Functional Group Header
GS01 ‘PD’ (Product Activity Data)
GS02 Application Sender Code
GS03 Application Receivers Code
GS04 Group Date (CCYYMMDD)
GS05 Group Time (HHMM)
GS06 Group Control Number (same as GE02)
GS07 ‘X’
GS08 Version (example: ‘004010VICS’)
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Product Activity Data (852)
4010 VICS
HEADER
ST Transaction Set Header
ST01 ‘852’
ST02 Transaction Set Control Number
XQ Reporting Date/Action
XQ01 ‘H’ Notification Only
XQ02 Start date of Reporting period (CCYYMMDD)
XQ03 Ending date of reporting period (CCYYMMDD)
Note: SFA reports all 852 data in terms of a range of dates.
N9 N901 ‘DP’ (Department Number)
N902 SFA Department Number (3 digits)
Note: SFA Purchase Orders CANNOT cross departments. When sales information spans
multiple departments for a vendor, separate 852 (ST-SE pairs) documents will be
sent.
DETAIL
LIN Item Identification
LIN01 Assigned Identification
LIN02 ‘UP’ (UPC Number)
‘EN’ (EAN Number)
LIN03 UPC Number or EAN Number
ZA Product Activity Reporting
ZA01 ‘QA’ (Current Inventory) (Upon Request Only)
‘QS’ (Quantity Sold)
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Product Activity Data (852)
4010 VICS
SDQ Destination Quantity
SDQ01 ‘EA’ (Unit of measure)
SDQ02 ‘92’ (Assigned by Buyer)
SDQ03 SFA Store Number (See Store Listings)
SDQ04 Quantity
Note: Location/Quantity pairs may be repeated 10 times.
SUMMARY
CTT Transaction Totals
CTT01 Number of LIN segments in transmission
SE Transaction Set Trailer
SE01 Number of Included Segments
SE02 Transaction Set Control Number (same as ST02)
CONTROL SEGMENT
GE Functional Group Trailer
GE01 Number of Transaction Sets Included
GE02 Group Control Number
IEA Interchange Control Trailer
IEA01 Number of included Functional Groups
IEA02 Interchange Control Number
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Purchase Order Acknowledgment (855)
4010 VICS
CONTROL SEGMENT
ISA Interchange Control Header
ISA01 ‘00’
ISA02 Must be Blank
ISA03 ‘00’
ISA04 Must be Blank
ISA05 Interchange ID Qualifier
ISA06 Interchange Sender ID
ISA07 Interchange ID Qualifier
ISA08 Interchange Receiver ID
ISA09 Interchange Date (YYMMDD)
ISA10 Interchange Time (HHMM)
ISA11 ‘U’
ISA12 Interchange Control Version Number
ISA13 Interchange Control Number (Sequential)
ISA14 ‘0’
ISA15 Test Indicator (‘T’=Test ‘P’=Production)
ISA16 Sub-element Separator ‘>’
GS Functional Group Header
GS01 ‘PR’ (Purchase Order Acknowledgment)
GS02 Application Sender Code
GS03 Application Receivers Code
GS04 Group Date (CCYYMMDD)
GS05 Group Time (HHMM)
GS06 Group Control Number (same as GE02)
GS07 ‘X’
GS08 Version (example: ‘004010VICS’)
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Purchase Order Acknowledgment (855)
4010 VICS
HEADER
ST Transaction Set Header
ST01 ‘855’
ST02 Transaction Set Control Number
BAK Beginning Segment for PO Ack.
BAK01 ‘00’ (Original)
BAK02 ‘AP’ (Ack. Product Replenishment)
BAK03 Purchase Order Number
BAK04 Purchase Order Date (CCYYMMDD)
REF Reference Number
REF01 ‘DP’ (Department Number)
REF02 SFA Department Number (3 digits)
Note: SFA Purchase Orders cannot cross Department Numbers, e.g., ONE DEPARTMENT
NUMBER PER PURCHASE ORDER.
DTM Date/Time Reference
DTM01 ‘001’ (Cancel After)
‘010’ (Requested Ship)
DTM02 CCYYMMDD
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Purchase Order Acknowledgment (855)
4010 VICS
DETAIL
PO1 PO Baseline Item Data
PO101 Line Item Number
PO102 Quantity Ordered
PO103 ‘EA’ (Unit of Measure)
P0104 Unit Price
P0105 ‘WE’ (Wholesale Price Per Each)
PO106 ‘UP’ (UPC number to follow)
‘EN’ (European Article Number)
PO107 UPC Code (12 digits)
EAN Code (13 digits)
SDQ Destination Quantity
SDQ01 ‘EA’ (Unit of measure)
SDQ02 ‘92’ (Assigned by Buyer)
SDQ03 SFA Store Number (see Store Listings)
SDQ04 Quantity
Note: The Store number and Quantity pairs may be repeated 10 times within the SDQ
segment. Multiple SDQ segments may be sent.
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Purchase Order Acknowledgment (855)
4010 VICS
SUMMARY
CTT Transaction Totals
CTT01 Number of PO1 segments in transmission
SE Transaction Set Trailer
SE01 Number of Included Segments
SE02 Transaction Set Control Number (same as ST02)
CONTROL SEGMENT
GE Functional Group Trailer
GE01 Number of Transaction Sets Included
GE02 Group Control Number (same as GS06)
IEA Interchange Control Trailer
IEA01 Number of included Functional Groups
IEA02 Interchange Control Number
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Advance Ship Notice (856)
4010 VICS
CONTROL SEGMENT
ISA Interchange Control Header
ISA01 ‘00’
ISA02 Must be Blank
ISA03 ‘00’
ISA04 Must be Blank
ISA05 Interchange ID Qualifier
ISA06 Interchange Sender ID
ISA07 Interchange ID Qualifier
ISA08 Interchange Receiver ID
ISA09 Interchange Date (YYMMDD)
ISA10 Interchange Time (HHMM)
ISA11 ‘U’
ISA12 Interchange Control Version Number
ISA13 Interchange Control Number
ISA14 ‘0’
ISA15 Test Indicator (‘T’=Test ‘P’=Production)
ISA16 Sub-element Separator ‘>’
GS Functional Group Header
GS01 ‘SH’ (Ship Notice/Manifest)
GS02 Application Sender Code
GS03 Application Receivers Code
GS04 Group Date (CCYYMMDD)
GS05 Group Time (HHMM)
GS06 Group Control Number (same as GE02)
GS07 ‘X’
GS08 Version (example: ‘004010VICS’)
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Advance Ship Notice (856)
4010 VICS
HEADER
ST Transaction Set Header
ST01 ‘856’
ST02 Transaction Set Control Number
BSN Begin Shipment Segment
BSN01 Transaction Set Purpose
BSN02 Shipment Identification Number
BSN03 Date (CCYYMMDD)
BSN04 Time (24 hour clock time)
BSN05 ‘0001’ Pick and Pack Structure
SHIPMENT
HL Hierarchical Level
HL01 Level Number
HL03 ‘S’ (Shipment)
TD1 Carrier Details
TD101 Packing Code
TD102 Lading Quantity (Number of Cartons)
TD106 ‘G’ (Gross Weight)
TD107 Weight
TD108 ‘LB’ (Pounds)
TD5 Carrier Details
TD502 ‘2’ (SCAC)
‘91’ (Assigned by Seller)
TD503 Carrier ID
TD504 Transportation Method/Type Code (See VICS Standards)
TD505 Carrier Name
TD506 Shipment/Order Status
Note: Carrier name is a SFA approved carrier name. An abbreviation may be used.
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Advance Ship Notice (856)
4010 VICS
SHIPMENT CONTINUED
REF Reference Numbers
REF01 ‘BM’ (Bill of Lading For Carrier Shipments)
or
‘CN’ (Tracking Number For Small Package Shipments)
REF02 Bill of Lading Number (For Carrier Shipments)
or
Tracking Number (For Small Package Shipments)
Note: For Carrier Shipments the BOL must match to what you provide your carrier. For
Small Package Shipments use the tracking number which results in a separate ASN
per carton.
DTM Date/Time Reference
DTM01 ‘011’
DTM02 Date Shipped (CCYYMMDD)
N1 Name
N101 ‘SF’ (Ship From)
N102 Company Name
N1 Name
N101 ‘ST’ (Ship To)
N103 ‘92’
N104


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